Code of Conduct

1. Purpose
This Code of Conduct defines the basic standards of behavior required to maintain a safe, respectful, and professional workplace, and to protect the trust of our customers, partners, and society. 

2. Our Values
VE-TRI is committed to the following values:

• Integrity: Act honestly and follow rules and laws
• Respect: Treat everyone with dignity and professionalism
• Accountability: Take ownership of work and continuously improve
• Customer Focus: Deliver value and build trust through quality

3. Professional Conduct
All members are expected to:

• Communicate respectfully in person, email, chat, and meetings
• Practice appropriate reporting, communication, and escalation
• Meet deadlines and honor commitments
• Support teamwork and constructive collaboration

4. Anti-Harassment & Non-Discrimination 
 VE-TRI has zero tolerance for harassment, bullying, intimidation, or discrimination.

Examples include (but are not limited to):

• Abusive language, threats, humiliation, or personal attacks
• Inappropriate jokes, comments, or repeated unwanted behavior
• Sexual harassment of any form (verbal, physical, or visual)
• Discrimination based on protected characteristics
• Retaliation against anyone who raises a concern in good faith

5. Safety & Violence Prevention
The following actions are strictly prohibited:

• Violence or threats of violence
• Any behavior that endangers others or the workplace
• Serious disruption of workplace order or operations

6. Conflicts of Interest
Avoid situations where personal interests may conflict with VE-TRI’s interests. You must disclose potential conflicts in advance.

Example:

• Outside work that competes with VE-TRI
• Financial interests or close relationships affecting business decisions
• Procurement, hiring, or approval decisions involving relatives or close contacts

7. Confidentiality & Information Protection
You must protect VE-TRI and customer/partner confidential information.

Examples:

• Customer data, contracts, pricing
• Proposals, designs, source code
• Internal documents, processes, know-how

Rules:

• Share confidential information only on a need-to-know basis
• Do not forward work materials to personal accounts
• Comply with all NDA obligations
• Report any suspected loss or leakage immediately

8. Acceptable Use of Company Resources
Company devices, accounts, networks, and tools must be used responsibly.

Not allowed:

• Illegal or inappropriate activities
• Excessive personal use that impacts work
• Installing unapproved software that creates security risks
• Sharing passwords or misusing access privileges

9. Basic Information Security Practices
Everyone must follow these minimum practices:

• Use strong passwords and enable MFA where available
• Lock your screen when away
• Be cautious of suspicious emails and phishing attempts
• Report incidents (mis-sent emails, device loss, data exposure) promptly

10. Customer, Partner, and Vendor Conduct
When representing VE-TRI:

• Be accurate and honest in all communications
• Do not make commitments you cannot keep
• Maintain professional behavior during meetings, travel, and events
• Protect customer confidentiality and follow engagement rules

11. Gifts, Hospitality & Anti-Bribery
VE-TRI prohibits bribery and improper influence.

• Do not offer, request, or accept anything that could influence business decisions
• Follow applicable laws and customer/vendor policies
• If unsure, consult your manager or the appropriate internal contact

12. Reporting Concerns (Speak Up)
If you see a violation of this Code of Conduct or have concerns, report it promptly.

Reporting channels (examples):

• Your manager
• HR / Administration
• Leadership / Responsible manager

We will handle reports as confidentially as possible and respond appropriately.

13. Non-Retaliation
VE-TRI prohibits retaliation against anyone who reports a concern in good faith or participates in an investigation.

14. Investigations & Disciplinary Action
Violations may result in corrective action, including:

• Coaching, warnings, or corrective guidance
• Access restriction or suspension
• Contract termination, disciplinary action, or dismissal
• Legal action where necessary

Established on: November 14, 2025
VE-TRI Co., Ltd.
President & CEO: Veluchamy Rathika